Workshop – The Fundamental of Time Management Skill

Course Objectives

• Understand the importance of time management and its impact on productivity.
• Learn to prioritize and plan tasks to maximize efficiency.
• Identify and tackle time-wasting habits (time bandits).
• Overcome procrastination and boost task completion.
• Develop strategies for assertive communication and saying “no” when necessary.

Modules and Key Topics

1. Introduction to Time Management

• Definition and principles of time management.
• Importance of managing time effectively for work-life balance.

2. Recognizing Time-Wasting Habits

• Understanding time bandits and their impact.
• Group activity: Identifying ways time is leaked in departments.

3. Prioritization Techniques

• The First Things First Model (Covey/Merrill).
• Creating and managing task lists effectively.

4. Tackling Procrastination

• Common excuses and their consequences.
• Six effective strategies to overcome procrastination.

5. Assertive Communication for Time Management

• How to say “no” politely and effectively.
• Role-play exercises: Handling interruptions and requests.

6. Enhancing Productivity

• Being efficient vs. being effective.
• Strategies for aligning actions with business priorities.
• Eliminating multitasking for better focus.

7. Managing Emails and Overload

• Practical tips for handling email overload.
• The “Delete, Delegate, Store, Do, Defer” method for inbox management.

Activities and Exercises

• Switch Tasking Simulation: Understand the pitfalls of multitasking.
• Time Bandit Identification: Group brainstorming activity to recognize time leaks.
• Saying No Exercise: Role-play scenarios for assertive communication.
• Activity Log: Individual exercise to evaluate and manage time spent on tasks.
• Procrastination Killers: Practical strategies to overcome procrastination through group discussions.

Learning Outcomes

By the end of this course, participants will:

1. Efficiently plan and prioritize their tasks.
2. Minimize time wastage by identifying and addressing time bandits.
3. Develop strategies to handle procrastination and meet deadlines.
4. Communicate assertively to manage workload effectively.
5. Achieve higher productivity by focusing on meaningful tasks.

This training program offers actionable tools and techniques that participants can implement immediately to take control of their time and achieve their goals.